HeatList Privacy Policy

Your tasks stay yours

• Your tasks are stored on your device.
• With HeatList Plus, they sync between your devices through your own iCloud account (Apple's CloudKit private database). We can't read that data, and it never goes through our servers.
• Voice input is turned into text on your device by Apple's speech recognition. Audio is not recorded or sent anywhere.
• Break It Down, Suggest Now and splitting what you say into tasks use Apple Intelligence on your device. Your tasks are not sent to us or to any other AI service.

What we measure, and how

To learn which parts of the app help people and which get in the way, the app sends anonymous usage events to PostHog, our analytics provider (US servers):

• which screen you're on (the stack, the Done Bin, the Plus screen);
• that something happened, such as a task added (and whether it was typed, spoken or pasted), a task finished or brought back, an undo, voice input started, finished or failed, Break It Down or Suggest Now used (and whether it worked), the Plus screen opened, a purchase started or completed, or a rating requested;
• whether the screen showed one column or two (for example on an unfolded iPhone or an iPad);
• when the app is installed, opened or closed;
• repeated quick taps on the same control, which usually mean something isn't responding (never the text on screen);
• two error signals: iCloud sync being unavailable (for example when a Plus owner isn't signed in to iCloud), and the app being unable to open your saved list;
• basic device information that PostHog collects: app version, iOS or macOS version, device model, and a random ID created on install.

What is never sent: the text of your tasks, anything you say, your name, your email, or your Apple Account.

We don't link these events to you. PostHog is told to discard your IP address, and we remove city-level and finer location, so at most country and region are kept. We don't use this data for advertising, we don't sell it, and we don't track you across other apps or websites.

Purchases

HeatList Plus is a one-time purchase through the App Store. Apple handles payment; we never see your payment details. The app records an anonymous “Plus unlocked” event for real App Store purchases, so we can count sales.

Ratings

The app may ask Apple to show its standard rating prompt after you've finished some tasks. Apple controls whether it appears.

Your choices

• You can use HeatList without Plus. Your tasks then never leave your device.
• To delete your tasks, delete the app. With Plus, also delete HeatList's iCloud data: on iPhone or iPad, Settings → your name → iCloud → Manage Storage; on a Mac, System Settings → your name → iCloud → Manage.
• Questions or deletion requests: support@rivotlabs.com.

Changes

If what the app collects changes, we'll update this page and the App Store privacy label before that version ships.